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How to Become a Data Entry Specialist


Many organizations need a huge volume of data to be organized and stored digitally. This is where data entry specialists come in. Data entry professionals are responsible for converting data into digital format to ensure smooth and efficient processing of information.

In this article, we have covered all aspects of the career path to help you learn more about the job. We’ll take a look.

Why choose a career in data entry?

Data entry is not a new career field and has been around for a long time. However, as business requirements for data digitization increase, so does the demand for the position. The boom in the gig economy and the increasing outsourcing of back office jobs by companies has contributed to the increase in job opportunities in the data entry industry.

Data entry professionals work in the administrative department of organizations and have little to no customer-facing situations, making them one of the best career options for introverts. In addition to the freedom to work independently, you can choose your working hours by opting for full-time, part-time or freelance positions. This allows you to work in-house for the organization or from the comfort of your home.

Moreover, entering the data entry industry is not difficult and does not require you to have high qualifications or extensive training. Despite this, being a data entry specialist opens doors for you to work in various industries including healthcare, IT, banking and finance, logistics, and more.

What does a data entry specialist do?

As mentioned earlier, data entry specialists are responsible for entering data in digital form into a database or record using applications. Moreover, the piece is not limited to simple data entry. The job also involves converting raw input data into valuable information using various methods including calculations, sorting, etc.

Here are the responsibilities of a data entry specialist:

  • Gather information to enter.
  • Ensure data accuracy.
  • Organize and maintain data in documents or spreadsheets.
  • Keep data up-to-date and error-free.
  • Maintain a backup of data.
  • Creation of reports based on collected data for information analysis.
  • Ensure data integrity and security.

Also, your responsibilities depend on the organization you work for. Large-scale organizations may require you to handle simple data entry operations, leaving the rest of the tasks like gathering information and creating reports for the team.

On the other hand, working for startups and mid-tier organizations can require working on all operations, from gathering information to entering data and creating insights analytics.

Data Entry Specialist Salary

As a data entry specialist, you can be compensated in different ways depending on the nature of your job. If you are a full-time data entry specialist, you receive a fixed monthly salary. On the other hand, if you choose to work part-time or freelance, you can get paid by the word, by the words you type per minute, or by the hours you invest in a particular project, depending on your client.

According to Payscale, the average salary for a data entry specialist is around $40,157 per year or $15.92 per hour. Additionally, most organizations pay based on typing speed and accuracy. The higher your data entry speed and accuracy, the more you get paid.

How to Get a Data Entry Specialist Job

Being a data entry specialist comes with many benefits, including the freedom to work wherever you want and flexible working hours. Moreover, the job is a great career choice to earn a decent amount of money and is less stressful than other careers today due to its lower complexity.

If this sounds like a career path you aspire to, here are some tips to help you get a job as a data entry specialist:

1. Pursue an education

Generally, the job does not require you to have higher qualifications. Most employers are looking for a high school diploma or equivalent for the position. Some larger organizations, however, may prefer applicants with at least a bachelor’s degree.

2. Improve your typing skills

As a data entry specialist, you are required to enter data into a computer as part of your role. You need good typing speed with attention to detail and accuracy. Try these best sites to learn or practice faster touch typing on computers. It would be best if you can achieve a typing speed of at least 35 words per minute for the post.

Additionally, you can improve your written communication skills to succeed in the industry. Practice grammar with the best English grammar apps to improve your language skills.

3. Gain Expertise in Microsoft Excel

As a data entry professional, you will spend most of your time storing data in spreadsheets and documents. Most employers are looking for candidates who are proficient in Microsoft Excel. Online courses make it easy for you to learn the skills needed for any job. We’ve rounded up some free Excel training sites and courses to help you become a spreadsheet master.

Additionally, honing your Microsoft Office skills will help you advance in your professional role in the industry. Here are some tutorials, videos, and online courses to help you learn Microsoft Office.

4. Get an internship or part-time job for industry experience

Finally, gain hands-on experience as a data entry specialist by applying for jobs and internships. You can apply for part-time jobs or freelance gigs while you pursue your education. Here are some best job search websites that you can apply for data entry jobs, either full-time or part-time.

Also, it is important to note that the data entry industry is full of employment scams. It is essential to research the company you are applying for and make sure it is a real employer.

Discover a new career path as a data entry specialist

There are many benefits to being a data entry specialist, and it’s an easy career path to pursue. You can choose to work as a full-time or career option, depending on your schedule flexibility.

While you focus on your studies or your chosen career, earn extra income by pursuing a part-time data entry job. Improve your typing skills and improve your skills with online courses to increase your earning potential in the industry.